Service Shopper Program

Service Excellence Standards

Goal:  To be a key component of a broad, citywide initiative dedicated to improving customer service in the City of Miami Beach.

Objectives:

  • To help assess how well the City is serving its customers by evaluating service delivery and compliance with City’s customer service standards at interface points.
  • Use program results as a tool for improving customer service to a level that meets the public’s needs and expectations.
  • Heighten customer service awareness and provide training to employees serving as shoppers.

Summary of Customer Service Standards

Telephone

  • Telephones and answered within the third ring.
  • Phone messages received will be responded to in a timely manner.
  • Calls coming from external sources will be answered with a consistent greeting.
  • Employee will take responsibility for providing a solution and/or options to the customer’s request.
  • Request permission from the caller before transferring a call, provide the caller with the name and number of the person being transferred to, and stay on the line to announce the caller to the person receiving the transfer.
  • Voice mail messages will include employee’s full name, working hours, and optional phone number to call.

Written Correspondence

  • Correspondence start with a greeting
  • Standard E-mail signatures (e-mail)
  • Activate the e-mail Out-of Office Assistance when away from the office.
  • Acknowledge e-mails and faxes that require a response within two business days.
  • Respond to letters within 10 business days.

Personal Contact

  • Respond to customers in a courteous manner… the customer is not always right, but always deserves to be treated with respect.
  • Provide accurate and understandable solutions/options to customer requests or directs the customer to the appropriate person who may have knowledge in the subject matter.
    • Average or maximum wait time without an appointment should be no longer then 30 minutes or scheduled for a mutually convenient time.
    • Counter will be staffed during business hours.
    • Employees will dress in attire that is professional, tasteful, and appropriate. 

Results

Service Shopper Citywide Score