The Office of Budget and Performance Improvement (OBPI) was created on January 1, 2004 when City Manager Jorge Gonzalez combined the Office of Management and Budget, Internal Audit Department, Office of Grants Management, and Organizational Development and Training. Manager Gonzalez explained the purpose of the new office in his memo dated December 23, 2003 stating that “the new office will be specifically tasked with the review, analysis and development of internal systems, processes, management techniques and approaches to help the organization stay continually focused on how we can be better at what we do, both internally an externally”.

OBPI has four (4) divisions that function in support of the established departmental mission and goals: Management and Budget Internal Audit Grants Management Organizational Development and Training City of Miami Beach Vision and Five Year Plan (Acrobat*) Strategic Plan and Key Intended Outcomes (Acrobat*) Community Survey Results 2007 Community Survey Results 2005 Click here for Contact Information

The focus of the OBPI is the alignment and deployment of strategic planning, resource allocation, performance, results, and accountability. Through the new office, the budget process will be enhanced to better embrace the direction of the City Commission, and the needs and desires of our citizens. Over time, the budget process will become an even more informed decision-making process and will incorporate performance and outcome measures so that the decisions of the City Commission are priority based and the delivery of our services are consistent with those priorities. In addition the office assists all departments with identifying areas for improvement including both specific departmental-related process improvements as well as overall assistance to the organization towards accomplishing the City’s vision and goals.

OBPI Mission:

The Office of Budget and Performance Improvement facilitates maximization and allocation of resources to achieve measurable results responsive to community needs.

OBPI Goals and Objectives

Goal: Be responsive to change and internal/external customers

Objectives

• Increase satisfaction with service delivery across various community groups (residents, businesses, visitors)
  

Goal: Align resources and services with community priorities

Objectives

• Continually improve alignment of the City’s vision and 5-year plan and measurable key intended outcomes
  
• Maximize allocation of resources in the proposed operating and capital budgets to key intended outcomes identified through community input and the elected officials within associated timelines
  
• Ensure 100% of management staff are fully oriented to how their individual measurable objectives support their department business plan and through that the City’s key intended outcomes
  
• Continually improve GFOA scores for the policy document and operations guide components of the Final Adopted Budget Book
  
• Continually increase the percent of City Staff understand the city’s mission, values, community priorities (key intended outcomes), and their department and individual role in achieving these priorities
  
• Improve skill levels throughout the organization to achieve key intended outcomes, including related efficiency and effectives improvements
  

Goal: Ensure financial stability now and in the future

Objectives

• Maximize dollars received by the City as part of revenue enhancement activities
  
• Maximize number of new grant awards received by the City
  
• Provide timely grant information to departments Maintain an emergency contingency reserve of at least 11% of the City’s operating budget consistent with City ordinance
  
• Develop and maintain a stable source of funding for replacement, repair and maintenance of the City’s assets
  
• Disseminate quarterly budget projections within 45 days of the close of each quarter
  
• Disseminate year-end budget performance within 45 days of the close of the year
  
• Update the City’s five year financial plan by the fall of each year
  
• Continually improve GFOA scores for the financial plan component of the Final Adopted Budget Book
  

Goal: Measure our performance, continuously improve and be accountable for performance

Objectives

• Maintain performance measures for 100% of the key intended outcomes identified Citywide – key performance indicators (KPIs)
  
• Improve linkages between KPIs and other supporting performance information collected by the City
  
• Facilitate performance improvement initiatives with other departments to improve efficiency and effectiveness of key intended outcomes
  
• Increase employee participation in improvement processes
  
• Maximize integrity of all performance data reported
  
• Ensure community awareness regarding priorities addressed, resource alignment, and results achieved
  

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