1. Attendance - See Attendance Sheet attachment. Robert Parcher, City Clerk, swore in Roberto Sanchez, a new member representing the North Beach District.

2. Review and Acceptance of September 11, 2000 meeting minutes.

ACTION: A motion to approve the minutes of the September 11, 2000 Committee meeting was made by Frank Del Vecchio. Marty Hyman seconded the motion. The minutes were unanimously approved as corrected. (00-1002-1)

3. Review of Role of Ex-Officio Non-Voting Members.

Raul Aguila, First City Attorney, explained the role of ex-officio, non-voting members.

4. Status Update of G.O. Bond Projects.

Matthew Schwartz, Assistant City Manager; Kevin Smith, Director of the Parks and Recreation Department; and Thomas Thompson, Assistant Fire Chief, reviewed the progress of G.O. Bond projects.

Frank Del Vecchio discussed the restroom/concession projects and expressed two objectives: (1) to ensure security and safety of restrooms; and (2) to explore private concessions as vehicles to achieve the first objective. He would like to participate in workshops related to these projects. The Administration will report back to the Committee regarding this issue at its December meeting.

Michael Rotbart requested that more information be provided to the Committee regarding the Botanical Garden Center and why it is considered a park facility.

Michael Rotbart reported that Fire Station #4 has only one fire rescue vehicle. Assistant Chief Thompson reported that the renovated Fire Station will be designed to accommodate two rescue vehicles, and if funding is identified, the Department will purchase an additional vehicle.

Leonard Wien requested to be added to the Street Ends and Pedestrian Improvements (25th - 43rd Streets) Project as the G.O. Bond representative.

Christina Cuervo, Assistant City Manager, presented the final report regarding South Shore (6th Street) Community Center. She requested that the G.O. Bond Oversight Committee approve the following recomendations: (1) accept the REG, Architects report; (2) approve of Option A; (3) approve the appropriation of the full G.O. Bond allocation ($1,350,000), and (4) recommend that the work be done in-house by the Property Management Department. She explained that Option A is acceptable to the users of the facility and within the project budget. The City plans to enter into agreements with the users to establish a maintenance fund. Once agreements are executed, each user will be required to contribute to the maintenance of the facility. The contract for REG Architects will be amended based on the increase to the project budget. The timetable for the project is to begin work on the second floor in December, and finish the second story by Spring, 2001.

Marty Hyman questioned whether the contingency allowance was adequate. Ms. Cuervo explained that the FEMA waiver will reduce the project costs and those savings will contribute to the contingency allowance. Mr. Hyman also questioned who pays for furniture, fixtures and equipment, including telecommunications. Ms. Cuervo responded that those costs are the users' obligation.

Mr. Hyman requested that in-house work be held to the same standard as outside contractor's work.

Ms. Cuervo assured the Committee that the Property Management Department will be in charge of the in-house work and that the Department Director, Brad Judd, will be responsible for the quality of the work. Mr. Hyman requested the Administration report back regarding Regosa's estimate regarding: (1) why the bonding fee is 4%; and (2) if the profit amount ($166,279.35) includes overhead. These items will be addressed in the next agenda package.

Larry Herrup questioned using funds from the Citywide ADA Compliance project and Roof Repair Plan for this project. It was explained that by doing the work in-house, the City anticipates cost savings and that those funds may not be needed or could partially be repaid.

Victor Diaz, on behalf of the Historic Preservation Board, urged the adoption of Option A which restores the historic building to its original condition. He encouraged the City to take the renovation plans to the Historic Preservation Board for approval in November.

ACTION: Frank Del Vecchio made a motion to accept the Administration's recommendations including: (1) accept REG, Architects report; (2) recommend approval of Option A; (3) recommend to the City Commission the appropriation of the full G.O. Bond allocation ($1,350,000); and (4) recommend that the work be done in-house by the Property Management Department. Victor Varela seconded the motion. Marty Hyman amended the motion to include that Option A include complete restoration of the basic utility system, including electrical, plumbing, roofing, fire alarm system, HVAC and air conditioning. The amendment was accepted by Frank Del Vecchio and Victor Varela. The motion was approved. Those members voting in favor were Frank Del Vecchio, Victor Varela, Marty Hyman, David Dermer, Leonard Wien, Amy Rabin, Michael Rotbart and Roberto Sanchez. Roberto Datorre and Larry Herrup voted against the motion. (00-1002-2)

Bruce Henderson, Director of City of Miami Beach Environmental Resources Management Division, gave a presentation regarding the North Beach Recreational Corridor project.

Roberto Datorre requested a review of projects that do not have negotiated contracts with consultants and determine if the scope of work of those projects merits a flat fee be paid to consultants rather than a percentage of construction budget. The Administration will provide this at the Committee's next meeting.

The Committee requested a report from the Risk Management Department regarding insurance for projects. The Administration will provide this at the Committee's next meeting.

Matthew Schwartz discussed the list of finalist for Program Management for Infrastructure Projects. The City Manager will recommend to the City Commission on October 18, 2000 to authorize the Administration to negotiate with the finalist. At the next G.O. Bond Oversight Committee, the finalist will make a presentation to the Committee and discuss the parameters of the contract. The contract will then go back to City Commission for final approval.

Mark Alvarez gave a presentation about the Orchard Park Streetscape Improvement project. A public workshop will be held in October, 2000 to receive input from the community. At the next G.O. Bond Oversight Committee meeting, he will present the scope of work and project budget.

ACTION: Leonard Wien made a motion to recommend Option C and maintain the parking spaces at the current level of 215 spaces. Larry Herrup seconded the motion. Frank Del Vecchio amended the motion so that a total number of spaces (215) would be maintained and that number would include the 34 spaces added by the Washington Avenue Extension project which would reduce the number of spaces in the park by 34 spaces. Leonard Wien and Larry Herrup accepted the amendment. The motion was approved: Victor Varela, Frank Del Vecchio, Roberto Datorre, Marty Hyman, Larry Herrup, Amy Rabin, Michael Rotbart and David Dermer voted in favor. Roberto Sanchez and Leonard Wien voted against the motion. (00-1002-3)

ACTION: Leonard Wien made a motion to recommend approval of the A/E fees in the amount of $160,636 and $5,000 for reimbursable expenses for Fire Station No. 4. Roberto Sanchez seconded the motion. The motion was unanimously approved. (00-1002-4)

ACTION: Larry Herrup made a motion to approve the FRDAP grant application for $100,000 for Flamingo Park. Roberto Datorre seconded the motion. The motion was unanimously approved. (00-1002-5)

ACTION: Leonard Wien made a motion to recommend expenditure of $142,500 from various neighborhoods G.O. Bond streetscape improvement projects for purchase and installation of 300 trash receptacles. Roberto Datoree seconded the motion. The motion was approved: Michael Rotbart voted against the motion. (00-1002-6)

ACTION: Larry Herrup made a motion to recommend approval of the appropriation of $35,000 for construction of an ADA compliant access ramp for the Log Cabin Classroom facility. Frank Del Vecchio seconded the motion. The motion was unanimously approved. (00-1002-7)

ACTION: Leonard Wien moved to defer the item. The item was deferred to the next meeting

Matthew Schwartz presented this item for discussion.

Amy Rabin requested that future G.O. Bond Oversight Committee meetings begin at 5:30 p.m.