1. Attendance - See Attendance Sheet attachment.

Raul Aguila, First City Attorney, announced that Roberto Datorre had a voting conflict regarding the Espanola Way item at the August 7, 2000 meeting. He has filed a conflict of interest form and resigned from the Committee. The Planning Board will appoint his successor.

2. Review and Acceptance of October 2, 2000 meeting minutes.

ACTION: A motion to approve the minutes of the October 2, 2000 Committee meeting was made by Frank Del Vecchio. Marty Hyman seconded the motion. The minutes were unanimously approved. (00-1106-1)

3. Progress Report of G.O. Bond Projects

Matthew Schwartz presented a review of the progress of the G.O. Bond Program during its first year.

DISCUSSION:

Frank Del Vecchio requested a report on plans for bicycle paths and public restrooms. Matthew Schwartz stated that the report would be presented at the December 11, 2000 meeting.

ACTION: Marty Hyman made a motion that would require each approved change order for G.O. Bond projects be reviewed by the General Obligation Bond Program Oversight Committee. Leonard Wein seconded the motion and the motion was unanimously approved. (00-1106-2)

4. Commissioner Dermer requested that item 7 A - Miami Beach Botanical Garden be heard out of order.

Kevin Smith, Director of Parks and Recreation Department, presented the item. Marty Hyman stated that he was satisfied with the materials provided in the agenda package which verified why the Botanical Garden is a park project.

DISCUSSION:

Claire Tomlin, Executive Director of the Miami Beach Botanical Garden Conservancy, discussed the Conservancy's plans for restoration and expansion of the facility. She stated that the Conservancy will work with the project architect and develop a phased plan. From the plan they will develop a budget for the project and then establish a capital campaign to raise additional funds for new construction and restoration costs as well as maintenance and operating expenses.

Commissioner Nancy Liebman announced that a recent legal opinion determined that long term leases with not-for-profit organizations are permissible as long as certain standards are met. The legal opinion will be provided to the G.O. Bond Committee in its next agenda package.

5. Review of Scope of Work with Hazen and Sawyer for Program Management Services to Manage Projects within the Public Right of Way

Patrick Davis, Vice President of Hazen and Sawyer, gave a presentation regarding program team description, program description and approach Hazen and Sawyer will take implementing infrastructure projects in the City's right of way.

DISCUSSION:

Leonard Wein asked for verification on the following issues: (1) as-builts will be part of documentation; (2) the City will be given licensing of software; (3) web access of all reports will be available to Oversight Committee; and (4) the City may decided which projects are to be overseen by Hazen and Sawyer. Patrick Davis responded in the affirmative to all concerns.

Mike Rotbart asked what role Hazen and Sawyer will play in the permitting process. Matthew Schwartz responded that Hazen and Sawyer will take the lead in permitting.

Frank Del Vecchio emphasized that the neighborhood planning issues are complex. Matthew Schwartz stated that Hazen and Sawyer will be in charge of the eleven (11) neighborhood plans from the beginning.

Marty Hyman questioned how change orders are processed. Patrick Davis explained that when a claim is made the project representative makes sure the change was made in a timely manner. The project representative would then contact the architectural and engineering firm to confirm their agreement with the need for the change order. The change order would be processed, or become an active claim and be resolved. Hazen and Sawyer would sign recommendation to approve change orders. The City of Miami Beach staff would provide final sign off on change orders. It was requested that the City provide a point person for each project who would be responsible for approving change orders.

Marty Hyman asked when the bonding capacity report would be completed. Mr. Davis responded that it would be prepared as soon as possible.

Marty Hyman recommended that the City take a second look at all G.O. Bond projects to make sure there is adequate contingency allowance for projects.

Matthew Schwartz asked that a three person subcommittee be appointed to follow the process of Hazen and Sawyer fee negotiations. Roberto Sanchez, Marty Hyman and Larry Herrup volunteered to serve on the committee. Mr. Schwartz announced there will be a City Commission workshop scheduled to discuss the scope of work of program management services. The G.O. Bond Program Oversight Committee will be invited to attend the workshop.

Larry Herrup requested a report be prepared for next G.O. Bond Oversight Committee which provides a breakdown of projects and lists time lines of inflation factors over a seven (7) year period.

6. Property Management Facility Update

Brad Judd, Director of Property Management, reported on progress of temporary solutions for the property management facility.

7. Scheduling of Street Construction Projects to Lessen Traffic Congestion

Mike Alvarez, Assistant Director of Public Works Department, reported on the recent Florida Department of Transportation (FDOT) project along Indian Creek Drive. He stated the FDOT does not have to pull a permit with the City. He suggested that the City Commission approve a resolution which would require FDOT to apply for a permit or provide some other remedy. FDOT has promised to contact the City within 48 hours before any new construction begins.

ACTION: Larry Herrup made a motion to require a coordinated traffic mitigation plan be in effect before construction begins on any right of way projects that will cause significant traffic impact. Michael Rotbart seconded the motion. The motion was unanimously approved. (00-1106-3)

8. Review of Upcoming City Commission G.O. Bond Project Items:

A. Fire Equipment

ACTION: Larry Herrup made a motion to approve the expenditure of $1,408,192 to purchase two (2) Pierce 100 Foot Aerial Platforms from the Fire Equipment Project. Leonard Wein seconded the motion. The motion was unanimously approved. (00-1106-4)

B. Group II Neighborhood Streetscapes Scope of Work (Nautilus, Flamingo/Lummus, West Avenue/Bay Road, Normandy Isle/Normandy Sud)

ACTION: Frank Del Vecchio made a motion to endorse Group II Streetscape Scope of Work and add "bike facility" to each neighborhood description. Marty Hyman seconded the motion. The motion was unanimously approved. (00-1106-5)

C. Sunset Island Additional Third Lane

ACTION: Leonard Wein made a motion to recommend approval of expenditure of $35,000 for Sunset Islands I and II for the addition of a third lane at the entrance. Roberto Sanchez seconded the motion. The motion was unanimously approved. (00-1106-5)

D. Fire Station No. 2 Roof and Garage Door Replacement

ACTION: Leonard Wein made a motion to recommend approval to expend $200,000 from the Fire Station #2 "Support Services Facility" G.O. Bond funding for the replacement of the building's roof, provide for interior ADA modification, and the replacement of the existing garage doors and hurricane shutters. Marty Hyman seconded the motion. The motion was unanimously approved. (00-1106-6)

9. G.O. Bond Annual Report

Ronnie Singer, Executive Assistant to the City Manager, presented the G.O. Bond annual report.

ACTION: Roberto Sanchez made a motion to mail the brochure to every household in the City of Miami Beach. Leonard Wein seconded the motion. The motion passed. Frank Del Vecchio voted against the motion. (00-1106-7)

The meeting was adjourned at 9:16 p.m.