ALL INDIVIDUALS AND BUSINESSES MUST FOLLOW GENERAL REOPENING GUIDELINES IN THE MIAMI-DADE COUNTY NEW NORMAL GUIDEBOOK (PAGE 21 AND 41)
*Items in bold are mandatory
These guidelines have been developed to provide a safe and responsible environment to serve children and families in Miami-Dade County and to deliver services in the “New Normal” for childcare facilities, summer camps, sports camps, and after school programs in adherence with the guidelines and regulations from:
- American Camp Association, Camp Operation Guide Summer 2020
- Florida Department of Children and Families (DCF)
- Centers for Disease Control and Prevention (CDC)
- Florida Department of Education (DOE)
- Florida Department of Health (FDOH) guidelines http://www.floridahealth.gov/
- Miami-Dade County general reopening guidelines on page 21 of the “New Normal, A Guide for Residents and Commercial Establishments”
This document provides guidance and procedures to protect children and families, as well as employees in childcare, summer camps, sports camps and after school programs. These guidelines identify a safe approach for moving from current operations beginning not sooner than June 8, 2020. Individual program schedules will be determined by their readiness to fully implement and follow the safety protocols and guidelines.
A coordinated countywide approach will provide consistent, safer and effective provisions for the above-mentioned programs. This guidance and protocols are outlined to serve children and families while complying with Florida DOE, DCF, CDC, FDOH and Miami-Dade County regulations.
Our top priority is to keep children and employees safe. General Guidelines
- Implement daily screenings for staff (and all persons entering the facility) consisting of entry temperature checks and CDC health screening questions, respectfully, as well as in accordance with any applicable privacy laws or
o Persons with body temperatures of greater than100.4 or who say yes to screening questions will be prohibited from entering the building or program. Thermometers must be in proper working order and calibrated.
Persons exhibiting other symptoms will also be prohibited from entering program/facility.
- Concern for an artificially elevated temperature at initial screening (driving in a car without AC or walking to facility). Individual should wait either in a separate room within the center or in the shade outside with the temperature check repeated after 10-15
o Conduct ongoing observation throughout the day of students and staff.
- Require staff to stay home if they are sick and parents/guardians to keep sick children at
- Establish controlled means of entrance to limit interaction and maintain social distancing:
- Limit entry to facility to one adult per child. Adults must wear cloth facial coverings (surgical masks and N95 masks should be reserved to health care professionals) .
- Modify access to facility to prevent inadvertent interaction between arriving and departing adults and
- Stagger start and end times of activities and programs to reduce peak
- Suspend visits and tours of facilities for anyone other than children served and staff during operational
- Implement enhanced facility sanitation (cleaning and disinfecting) and personal hygiene practices, including:
- Schedule deep cleaning and disinfecting prior to program start and enhanced cleaning and disinfecting prior to each day’s
- Implement cleaning and disinfecting practices for most touch areas throughout the day (every 2- 3 hours) including bathrooms, common areas, door handles, light switches, copy machines, physical barriers, etc .
- Follow CDC Guidance for Cleaning and Disinfecting
- Provide handwashing station with adequate soap, water, paper towels, or hand sanitizer with at least 60% alcohol at each building or program entrance, exits, and throughout the program or facility.
- Installation of permanent or portable touchless faucets, liquid soap dispensers, and paper towel dispensers with easy accessibility within facility is recommended (this is in addition to existing bathroom facilities).
- Simple handwashing stations can be created throughout the facility through the use of commercially available wet towel bucket dispensers in conjunction with automatic soap dispensers. Wet cloth towels (with water) may also be used as an alternative to paper towels (so long as they are employed as single use). Handwashing stations must be accompanied by nearby touchless trash bins to dispose of used paper or cloth towels.
- Hand sanitizer may be used if handwashing is not possible. Ensure hand sanitizing stations are out of the reach of very young
- Modify interior spaces to maximize social distancing, including installation of barriers, modification of furniture and layouts, and segmentation of common areas to ensure the separation of groups of not more than 10
- Establishments are required to check HVAC systems to ensure proper recirculation of outside airand replacement of air filters.
- Ensure filter replacement or upgrade consistent with CDC and OSHA Guidelines
- Air Change outs are paramount:
- Comply with Section 908 on guidance on required air changes per hour.
- Comply with FBC 2017, Chapter 4, Ventilation Section of Mechanical Code
- ASHRAE Standard 1-2019, Ventilation for Acceptable Indoor Air Quality.
o Consider opening doors and windows when feasible without impacting indoor air quality in terms of humidity and airborne particulates levels.
Prior to re-opening the facility, flush plumbing and run water in sinks to eliminate stagnant water from the period of closure. Refer to the guidance for building water systems after a prolonged shutdown. Ensure the safety of your occupants and building water system and devices. https://www.cdc.gov/coronavirus/2019-ncov/php/building-water-system.html
- Require staff to check for symptoms and their temperatures prior to coming to Sick staff should stay home.
- Provide staff with appropriate Personal Protective Equipment (PPE) and cleaning and disinfecting materials, maintaining not less than a 15-day
- Teach and reinforce the use of PPE and hygiene practices among all
- Cloth face coverings to be worn by all adults in the program. Those involved in strenuous activity can remove their mask while maintaining a 10 foot social distance. https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-chtml.
- Disposable gloves for diapering, foodservice, and feeding of infants and toddlers, must be removed after each individual
- Ensure social distancing among staff and groups of not more than 10
- Stagger breaks, meals, program activities
- Prohibit staff from gathering in communal space-break rooms and common
- Reinforce hygiene practices, including hand washing:
- Upon arrival to the facility and after
- Before and after preparing food or
- Before and after eating or handling food or feeding
- Before and after administering medication or medical
- Before and after
- After using the toilet or helping a child use the bathroom.
- After coming in contact with bodily
- After handling animals or cleaning up animal
- After playing outdoors or in
- After handling
- After sneezing and or
- Before and after glove
- Implement enhanced cleaning and disinfecting for staff areas at start and end of the day
- Reduce risk to staff who are defined as COVID-19 vulnerable (e.g., age, pregnancy, pre- existing conditions, etc.), where possible, by redeploying to functions with less social
Enhance staff communication
- Provide training and educational materials, including this guide, to staff. Include information on everyone’s responsibilities as they relate to COVID-19.
- Verify that staff have read and understood the educational
- Communicate to staff workplace controls, including the proper use of
- Maintain flexible leave policies:
o Permit employees to take leave to care for a family member sick with COVID-19.
- Communicate strategies for administrative staff to telework from home, if
- Post signage to educate and train staff and visitors or building occupants to control spread and transmission of COVID-19 using below guidance:
- CDC guidance on COVID-19 symptoms
- Protection of Children
- As part of the initial enrollment or re-enrollment process, program staff should speak about the risk of COVID-19 to the parents of children with underlying health conditions. Parents should be encouraged to speak to their child’s health care provider to assess their risk and to determine if they should stay
- Parents with children with underlying medical conditions, must provide clearance from the primary care physician indicating the child is able to participate in center-based or in person programs to enroll/reenroll the child in the program. Programs must follow children’s care plan for underlying health
- Conduct daily wellness check on children at drop off – temperature of children and CDC screening questions for adults regarding children’s
- Children with temperature >100.4 or whose guardian says yes to screening questions will be prohibited from entering the building or program, unless cleared by a
- Children who exhibit symptoms of an upper respiratory illness will not be permitted to attend the program that
- Children and youth >2 years will be expected to wear face coverings unless engaged in strenuous activities. Accommodations will be made for pre-school children and for children with disabilities or special
- Establish strict density measures to ensure that groups are no greater than 10 and can maintain separation and social distancing
- Revise facility capacity, accordingly, ensuring that there are separate spaces for groups of no greater than
- As much as possible, maintain 6 feet distance between children unless accommodations are warranted for very young children or children with
- Restrict mixing, have the same group of children stay with the same staff each day,
- including during mealtimes.
- Maximize use of outdoor spaces and increase time spent on outdoor
- Children who exhibit symptoms of illness during the day must be placed in a supervised isolation space established for this purpose and parents must be contacted
- Continue ongoing
- Establish training for children and schedule for frequent handwashing throughout the
o Implement healthy hand hygiene behavior, refer to website: https://www.cdc.gov/handwashing/posters.html
o Supervise washing of hands with soap and water for at least 20 seconds.
- Alcohol-based hand sanitizers with at least 60% alcohol can be used if soap and water are not readily available and if the hands are not visibly soiled and if the child has not just completed eating or going to the
- Supervise very young children, or as needed for children with disabilities, when they use hand sanitizer to prevent
- Assist very young children with handwashing, including infants who cannot wash hands alone, and as needed for children with
- After assisting children with handwashing, staff should also wash their
- Provide disposable cups or refillable water bottles and prohibit the typical use of water
- Establish training and schedule for proper and frequent cleaning and disinfecting of surfaces, toys, sporting equipment and materials, as
- All cleaning materials should be kept secure and out of reach of
- Cleaning products should not be used near children, and staff should ensure that there is adequate ventilation when using these products to prevent children from inhaling toxic fumes.
- Require that each child has their own set of materials. Prohibit sharing of items between children as much as possible. Clean and disinfect each item before and between use. If it is a sport camp the child should bring their own ball or other needed sporting
- Inform parents that children should leave toys and blankets and their comfort items at home to reduce the introduction of new Accommodations should be made for children with disabilities or special needs.
- If a cafeteria or group dining room is typically used, serve meals in classrooms instead. If meals are typically served family-style, plate each child’s meal to serve it so that multiple children are not using the same serving
Employer-led Public Health Interventions
- Review HR policies to reflect requirements to safely serve children and protect staff in the COVID-19
- Post signs on how to: Stop the spread of COVID-19; properly wash hands; promote everyday protective measures; and properly wear a face DOH and/or CDC signage must be posted in multiple, publicly trafficked locations. See resources section for sample signs.
- Staff must acknowledge reviewing in advance and complying with health screening questions prescribed by the CDC/Florida Department of Health (being turned away, if they are not able to confirm answers as required for entry).
- Facilitate work-from-home options when possible for staff with
- Develop a plan for potential COVID-19 cases in the program including coordinating with DOH, cleaning and disinfecting of areas, and potential temporary closure until area impacted is cleaned, disinfected and cleared by
- Post number and E-mail for FL-DOH 850-245-4444; email@example.com
- Post phone numbers and e-mails for other relevant authorities
- Maintain good records of visitors and staff movements each day to facilitate investigation of potential COVID-19
- Detailed records of daily health screenings should be maintained as well, following HIPPA
- Conduct self-assessment and readiness check Refer to CDC document for readiness. (See checklist attached).
- Prepare and distribute policy guidelines allowing staff to familiarize themselves with the Train staff on guidelines prior to reopening if possible.
- Prepare and distribute documentation to parents/legal guardians of children to explain rules and guidelines for
children to follow.
- Prepare communication platforms, such as websites, text messaging, and telephone hotlines, to communicate information to children, parents/legal guardians, staff,
- Designate at least one qualified person from staff to act as the primary contact for children, parents/legal
guardians, employees and DOH. The designee(s) should be prepared to effectively address any questions and concerns related to the COVID-19 pandemic.
- Discourage the use of perfect attendance awards and
- At the start of each day, and when necessary during program, hold small group orientations and trainings and demonstrations on behaviors and precautions children should abide by, to prevent the spread of COVID-19, including:
- Remind students and staff that you have a “Safety-first” policy that
- How, when and where to effectively wash and sanitize
- How to practice physical distancing in various settings (cafeteria, classrooms, cabins, ).
- Which symptoms to look out for and when to report them and to
- When to stay home.
- Coughing and sneezing
- Other program specific policies or
- In the event of a potential exposure to COVID-19 please take the following actions:
- Inform parents/legal guardians and affected employees on same day about any potential contact their children (or the staff) may have had with suspected or confirmed
- Coordinate and work closely with DOH to respond to the event in a timely and appropriate
- Group should be monitored but not isolated unless the child tests
- Coordinate appropriate follow up measures with DOH in Miami Dade County
- Consider providing distance-learning opportunities/options for ill students
- If a person who has been in the program or facility tests positive:
- The facility must immediately report the incident, timing of infection and proposed remediation plan to relevant authorities including the DOH and the FL-
- Inform parents/legal guardians and affected employees on same day about any potential contact their children (or the staff) may have had with confirmed
- Close off areas used by person who is
- Open outside doors and windows to increase air circulation in the
- Wait up to 24 hours or as long as possible before cleaning and disinfecting to allow respiratory droplets to settle before
- Clean and disinfect all areas used by the person including common areas, bathrooms and
- Use products from the list of those that are EPA-approved for use against the SARS-CoV 2 (virus that causes COVID-19) https://www.epa.gov/pesticide- registration/list-n- disinfectants-use-against-sars-cov-2.
- Follow the manufacturer’s instructions for all cleaning and disinfection products (e.g., concentration, application method and contact time, ).
- If more than 10 days has passed since the person who is sick visited the center, additional cleaning and disinfecting is not necessary and the center should continue its routine cleaning and disinfecting
- Follow CDC guidelines on what to do if there is a confirmed case of COVID-19.
- Child must provide a doctor’s note approving the child’s return to the
- Create communications strategies for staff, families, and children:
- Advance guidance to parents regarding how to prepare themselves and their children for what to
- Create orientation messages and disseminate (i.e: e-mail, Zoom sessions, ).
- e: Healthy kids start at home.
- Ensure reliable contact information for incident notification to families and for inquiries by
- Work with community-based organizations to disseminate communications
- Encourage children to talk about how they are
- Tell children they can ask you any questions and make yourself available to talk and
- Be calm and reassuring; be careful not only about what you say but how you say
- Be a source of comfort.
- Listen for underlying fears or concerns.
- Ask questions to find out what a concerned child knows about COVID-19.
- Let children know that fear is a normal and acceptable reaction.
- Provide only honest and accurate
- Correct any false information they may have heard. See “Myth busting information”,
- Be considerate with children when correcting any
- If you do not know the answer to a question, say Do not speculate. Find answers by visiting the CDC, WHO, or or the Florida Department of Health website, contact local DOH.
- Make sure children know how the virus can spread and how to prevent it from
- Talk about what the program is doing to protect everyone from getting
- When age appropriate, reassure concerned children that even though the COVID-19 pandemic is serious, hospitalizations and death are rare, especially in young healthy
- Let children know that typically teens and children seem to get a milder illness when compared to
- Share with guardians the signs and symptoms of Kawasaki disease (Multisytem Inflammatory Syndrome)
- Provide family information on preventing COVID-19 including CDC guidance for large or extended families living in the same
- Provide Florida Department of Health guidance for High Risk