How to become a Vendor?

Looking for Bid Opportunities?

The Procurement Department is pleased to announce the implementation of the Periscope S2G, Supplier-to-Government (formerly known as BidSync) electronic bidding (e-Bid) platform beginning June 3, 2019. Periscope S2G, Supplier-to-Government is the largest public-sector bid platform in North America and is already in use by a number of public sector agencies in the South Florida area, including Miami-Dade County. Periscope S2G, Supplier-to-Government provides an intuitive, modern user experience across mobile phones, tablets, and desktops to ensure that any available bid opportunity released by the City is available at your disposal 24/7.

If you would like to be notified of available competitive solicitations released by the City you must register your company through Periscope S2G, Supplier-to-Government www.bidsync.com/Miami-Beach. Registration is easy and will only take a few minutes. Refer to guide for instructions on how to register and submit an electronic bid here.

Should you have any questions regarding this new system or registration, please visit the above link or contact Periscope S2G, Supplier-to-Government at support@bidsync.com or 800.990.9339, option 1, option 1 (this is not a typo). Of course, you may always contact the Procurement Department at vendorsupport@miamibeachfl.gov or 305.673.7490.

We look forward to providing you with increased business opportunities, clear communication, less paperwork, and a simplified bid process for everyone involved.

How to Manage or Create a Vendor Profile on Vendor Self Service (VSS)

The City has finalized the transition to a new financial software. One of the many new features available within our financial system is our online Vendor Self- Service web page, allowing City vendors to easily update contacts, attachments (W-9), and commodity information. The Vendor Self-Service (VSS) webpage will also provide you with purchase orders and payment information.

Also, purchase orders could be sent electronically to the e-mail provided by you. Make sure to keep accurate and up-to-date information to ensure you receive them timely. You will be able to add multiple contacts other than your primary one (Example: Accounts Payable, Accounts Receivable, etc.) for your convenience. Make sure to correctly identify them during the registration process and frequently maintain them current after that.

Registering in VSS only takes a few minutes and makes it easier to do business with the City of Miami Beach.

Vendor Self-Service webpage:
https://selfservice.miamibeachfl.gov/vss/Vendors/default.aspx

Once you access the Vendor Self-Service webpage referenced above, the registration process will depend on whether your vendor profile already exists in our system or if you are a new vendor who has never conducted business with the City in the past.

New Vendors:
If you and/or your organization have never transacted with the City or have not done so in the last six years, you will be required to start a brand-new registration.

If you and/or your organization have never transacted with the City or have not done so in the last six years, you will be required to start a brand-new registration.

    1. Click on VSS link: https://selfservice.miamibeachfl.gov/vss/Vendors/default.aspx
    2. Click on “Register for a new account.”
    3. Fill in all the requested information on the webpage and follow directions to complete your registration. During your registration, you may be prompted to select a “Vendor Type.” Please select “R” for Regular Vendor. 
    4. Make sure to review all the information and attach a current form W-9 (required) and any supplier diversity certifications as indicated below (if applicable).

Existing Vendors:
If you and/or your organization have transacted with the City the last five years and/or have a vendor number already assigned, then you may only need to fill the portion for “Existing Vendors Only.” You will be required to enter your vendor ID and the corresponding Federal ID/ EIN or Social Security number. You can find your vendor number on the top left corner of your most recent Purchase Order or Contract form. If you do not know your vendor ID or cannot find it, please e-mail vendorsupport@miamibeachfl.gov.

In February 2021, Tyler migrated access to VSS from usernames to e-mail addresses. To access your account:

    1. Click on VSS link: https://selfservice.miamibeachfl.gov/vss/Vendors/default.aspx
    2. Click on Forgot password. Use the e-mail address corresponding to the existing VSS username.
    3. Check your inbox for an e-mail from Tyler (“[Tyler Identity] Password Reset Request”).   
    4. Open the e-mail and click on the second hyperlink (“Please click here to confirm your request so you can reset your password”).
    5. Enter an e-mail address and create a new password.  
    6. Once you have completed resetting your password, close the screen and go back to the original VSS link and sign in using your new login.
    7. Make sure to review all the information and attach a current form W-9 (required) and any supplier diversity certifications as indicated below (if applicable).

We feel that this new system will allow us to streamline our procurement processes and utilize technology to better communicate with you. Please feel free to provide feedback regarding your registration experience. Should you have any questions and/or comments, do not hesitate to submit them to vendorsupport@miamibeachfl.gov.

Supplier Diversity

The City has established a registry of LGBT-owned businesses, as certified by the National LGBT Chamber of Commerce (NGLCC) and small and disadvantaged businesses, as certified by Miami-Dade County.  The following certifications are accepted:
Certification  Certifying Agency
Small Business Enterprise – A&E Miami-Dade County
Small Business Enterprise – Construction  Miami-Dade County
Small Business Enterprise – Goods and Services  Miami-Dade County
Disadvantaged Business Enterprise  Miami-Dade County
Veteran Business Enterprise U.S. Department of Veteran Affairs
State of Florida, Department of Management Services
LGBT Business Enterprise National LGBT Chamber of Commerce