How to become a Vendor?

Looking for Bid Opportunities?

The Procurement Department is pleased to announce the implementation of the BidSync electronic bidding (e-Bid) platform beginning June 3, 2019. BidSync is the largest public-sector bid platform in North America and is already in use by a number of public sector agencies in the South Florida area, including Miami-Dade County. BidSync provides an intuitive, modern user experience across mobile phone, tablet, and desktop to ensure that any available bid opportunity released by the City is available at your disposal 24/7. Effective September 12, 2020, the BidSync platform, the City’s electronic bidding system, will be renamed Periscope S2G, Supplier-to-Government. The BidSync platform used by government buyers will be renamed Periscope Source.

If you would like to be notified of available competitive solicitations released by the City you must register your company through Bid Sync/Periscope S2G www.bidsync.com/Miami-Beach. Registration is easy and will only take a few minutes.

IT IS IMPORTANT THAT YOU REGISTER WITH BIDSYNC/PERISCOPE S2G AS SOON AS POSSIBLE. VENDORS THAT ARE NOT REGISTERED WITH BIDSYNC/PERISCOPE S2G BY OCTOBER 1, 2019 WILL NOT BE NOTIFIED OF BID OPPORTUNITIES RELEASED BY THE CITY.

Should you have any questions regarding this new system or registration, please visit the above link or contact BidSync/Periscope S2G at support@bidsync.com or 800.990.9339, option 1, option 1 (this is not a typo). Of course, you may always contact the Procurement Department at vendorsupport@miamibeachfl.gov or 305.673.7490.

We look forward to providing you with increased business opportunities, clear communication, less paperwork, and a simplified bid process for everyone involved.

How to Manage or Create a Vendor Profile on Vendor Self Service (VSS)

The City has finalized the transition to a new financial software. One of the many new features available within our new financial system is our online Vendor Self- Service webpage, which provides City vendors the ability to update contact, W-9, and commodities information easily. The Vendor Self-Service (VSS) webpage will also provide you with purchase order and payment information.

In addition, future solicitations and purchase orders could be sent electronically to the e-mail provided by you. Make sure to keep accurate and up to date information to ensure you receive them timely. You will be able to add multiple contacts, other than your main (Example: Accounts Payable, Accounts Receivable, etc.) for your convenience. Make sure to properly identify them during the registration process and frequently maintain them current thereafter.

The Vendor Self-Service webpage can be located at:
https://selfservice.miamibeachfl.gov/MSS/Vendors/default.aspx

Once you access the Vendor Self-Service webpage referenced above, the registration process will depend on whether your vendor profile already exists in our system or if you are a new vendor, who has never conducted business with the City in the past.

  1. New Vendors:
    If you and/or your organization have never transacted with the City or have not done so in a very long time, you will be required to start a brand new registration. Fill in all the requested information on the webpage and follow directions to complete your registration.
  2. Existing Vendors:
    If you and/or your organization have recently transacted with the City and/or a vendor number has already been assigned, then you may only need to fill the portion for “Existing Vendors Only”. You will be required to enter your vendor ID and the corresponding Federal ID/ EIN or Social Security number.

During your registration, you will be prompted to select a “Vendor Type”. Please select “R” for Regular Vendor. Also, make sure to review all the information and attach a current form W-9.

We feel that this new system will allow us to streamline our procurement processes and utilize technology to better communicate with you. Please feel free to provide feedback regarding your registration experience. Should you have any questions and/or comments, do not hesitate to submit them to vendorsupport@miamibeachfl.gov.